Notice convening the Annual General Meeting of Valmet Oyj

Valmet Oyj Finland

at the latest as of March 5, 2025.

The minutes of the Annual General Meeting will be available on the above-mentioned website at the latest as of April 9, 2025.

Instructions for the participants in the Annual General Meeting

1.  Shareholders registered in the shareholders' register

Each shareholder who is registered on the record date of the Annual General Meeting March 14, 2025 in the shareholders' register of the Company held by Euroclear Finland Oy has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on their personal Finnish book-entry account or equity savings account, is registered in the shareholders' register of the Company. Changes in shareholding after the record date of the Annual General Meeting affect neither the right to participate in the Annual General Meeting nor the shareholder's number of votes.

A shareholder, who is registered in the shareholders' register of the Company and who wants to participate in the Annual General Meeting, has to register for the meeting no later than on March 19, 2025 at 4:00 p.m. (EET) by giving a prior notice of participation.

Registration for the Annual General Meeting will commence on February 19, 2025 at 10:00 a.m. (EET). The notice has to be received before the end of the registration period. Such notice can be given:

(a)  on the Company's website at www.valmet.com/agm

Electronic registration requires strong authentication of the shareholder or his/her legal representative or the proxy representative with a Finnish, Swedish or Danish bank ID or mobile certificate.

(b)  by regular mail by submitting the registration and advance voting form, which is available on the Company's website at the latest as of February 19, 2025, or corresponding information, addressed to Innovatics Ltd, Annual General Meeting / Valmet Oyj, Ratamestarinkatu 13 A, 00520 Helsinki, Finland.

(c)  by e-mail by submitting the registration and advance voting form, which is available on the Company's website at the latest as of February 19, 2025, or corresponding information, addressed to [e-mail].

(d)  by phone to [phone] on weekdays from 9:00 a.m. to 12:00 noon and from 1:00 p.m. to 4:00 p.m. (EET).

In connection with the registration, the requested information must be provided, such as the shareholder's name, date of birth or business ID and contact details. Any personal data provided to Valmet or Innovatics Ltd will only be used for the purposes of the Annual General Meeting and for the processing of related registrations.

A shareholder, their proxy representative, legal representative or assistant, if any, shall be able to prove their identity and/or right of representation at the Annual General Meeting.

2.  Holders of nominee-registered shares

A holder of nominee-registered shares has the right to participate in the Annual General Meeting by virtue of such shares based on which they on the Annual General Meeting record date March 14, 2025 would be entitled to be registered in the shareholders' register held by Euroclear Finland Oy. The right to participate in the Annual General Meeting requires, in addition, that the shareholder on the basis of such shares has been temporarily registered into the shareholders' register held by Euroclear Finland Oy at the latest by March 21, 2025 at 10:00 a.m. (EET). As regards nominee-registered shares, this constitutes due registration for the Annual General Meeting. Changes in shareholding after the record date of the Annual General Meeting affect neither the right to participate in the Annual General Meeting nor the shareholder's number of votes.

A holder of nominee-registered shares is advised to request without delay the necessary instructions regarding temporary registration in the shareholders' register, the issuing of proxy documents, registration in the Annual General Meeting and advance voting from their custodian bank.

The account management organization of the custodian bank shall register a holder of the nominee-registered shares, who wants to participate in the Annual General Meeting, temporarily into the shareholders' register of the Company at the latest by the time stated above and arrange advance voting on behalf of the holder of nominee-registered shares.

3.  Proxy representative and powers of attorney

A shareholder may participate in the Annual General Meeting and exercise their rights at the meeting also by way of proxy representation. A proxy representative shall provide a dated proxy document or otherwise in a reliable manner demonstrate their right to represent the shareholder at the Annual General Meeting. The right to represent may be demonstrated by using the suomi.fi authorization service available on Innovatics Ltd's registration service. More information is available at www.suomi.fi/e-authorizations.

Should a shareholder participate in the Annual General Meeting by means of several proxy representatives representing the shareholder with shares in different book-entry accounts or equity savings accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the Annual General Meeting.

A proxy and voting instruction template will be available on the Company's website at www.valmet.com/agm at the latest as of February 19, 2025.

Possible proxy documents should be delivered primarily as an attachment in connection with the electronic registration or alternatively by regular mail addressed to Innovatics Ltd, Annual General Meeting / Valmet Oyj, Ratamestarinkatu 13 A, 00520 Helsinki, Finland or by email to [e-mail] before the expiry of the registration period on March 19, 2025 at 4:00 p.m. (EET), by which time the proxy documents must be received.

In addition to delivering proxy documents, a shareholder or their proxy representative shall take care of the registration for the Annual General Meeting and possible advance voting in the manner described in this notice.

4.  Advance voting

Shareholders with a Finnish book-entry account or equity savings account may vote in advance on certain agenda matters of the Annual General Meeting during the period from February 19, 2025 at 10:00 a.m. until March 19, 2025 at 4:00 p.m. (EET).

A shareholder who has voted in advance may request information under the Finnish Companies Act, request a vote at the Annual General Meeting or vote on a possible counterproposal only if they are present at the Annual General Meeting by themselves or by proxy.

Advance voting can be done in the following ways:

(a)  on the Company's website at www.valmet.com/agm

Electronic registration and advance voting require strong authentication of the shareholder or their legal representative or the proxy representative with a Finnish, Swedish or Danish bank ID or mobile certificate.

(b)  by email or regular mail

A shareholder may submit the registration and advance voting form available on the Company's website or corresponding information to Innovatics Ltd by email addressed to [e-mail], or by regular mail addressed to Innovatics Ltd, Annual General Meeting / Valmet Oyj, Ratamestarinkatu 13 A, 00520 Helsinki, Finland.

If a shareholder participates in the Annual General Meeting by submitting the votes in advance, submission of the votes before the end of the registration and advance voting period constitutes due registration for the Annual General Meeting, provided that they contain the above-mentioned information required for the registration. The advance votes must be received by the end of the registration and advance voting period at the latest.

A proposal subject to advance voting is considered to have been presented without amendments at the Annual General Meeting.

Instructions regarding the advance voting, and the terms related to the electronic advance voting are available on the Company's website at www.valmet.com/agm.

5.  Other instructions and information

The meeting language will be Finnish. There is simultaneous interpretation into English at the meeting venue.

Further information on registration and advance voting is available from Innovatics Ltd during the registration and advance voting period by telephone from [phone] on weekdays from 9:00 a.m. to 12:00 noon and from 1:00 p.m. to 4:00 p.m. (EET).

A shareholder who is present at the Annual General Meeting has the right to request information with respect to the matters to be considered at the meeting in accordance with Chapter 5, Section 25 of the Finnish Companies Act.

The Company will arrange an opportunity for shareholders who have registered for the meeting to follow the meeting online via a webcast. Detailed instructions on following the webcast will be available on the Company's website www.valmet.com/agm before the Annual General Meeting. Shareholders are asked to take into account that following the meeting via webcast is not considered participating in the Annual General Meeting, and that it is not possible for the shareholders to exercise their shareholder rights in the Annual General Meeting through the webcast. Shareholders that wish to follow the webcast can exercise their voting rights by voting on the matter on the agenda in advance in accordance with the instructions provided above.

On the date of this notice February 13, 2025, the total number of shares and votes in Valmet is 184,529,605. The total amount includes 364,258 treasury shares held by the Company. Such treasury shares held by the Company do not have voting rights.

Espoo, February 13, 2025

VALMET OYJ

Board of Directors

Further information, please contact:

Rasmus Oksala, General Counsel, Valmet, tel. [phone]
Pekka Rouhiainen, VP, Investor Relations, Valmet, tel. [phone]

VALMET

Katri Hokkanen
CFO

Pekka Rouhiainen
VP, Investor Relations

DISTRIBUTION:
Nasdaq Helsinki
Major media
www.valmet.com

Valmet has a global customer base across various process industries. We are a leading global developer and supplier of process technologies, automation and services for the pulp, paper and energy industries, and with our automation and flow control solutions we serve an even wider base of process industries. Our more than 19,000 professionals around the world work close to our customers and are committed to moving our customers' performance forward - every day.

The company has more than 225 years of industrial history and a strong track record in continuous improvement, sustainability and renewal. Valmet's net sales in 2024 were approximately EUR 5.4 billion.

Valmet's shares are listed on the Nasdaq Helsinki and the head office is in Espoo, Finland.   

Follow us on valmet.com | X | X (IR) | LinkedIn | Facebook | YouTube | Instagram |

Processing of personal data  

This information was brought to you by Cision http://news.cision.com

https://news.cision.com/valmet-oyj/r/notice-convening-the-annual-general-meeting-of-valmet-oyj,c4105019

 

View original content:https://www.prnewswire.co.uk/news-releases/notice-convening-the-annual-general-meeting-of-valmet-oyj-302375726.html